This is because Airmail can interact with a host of third party applications. I mentioned earlier that I can send emails directly to OmniFocus in order to get them into my Second Brain tool. It’s not my default workflow, however there are times when it’s needed to help maintain my Stealth and Camouflage. If it’s not, I will respond inline (if it takes less than two minutes) however I will schedule the email to leave my inbox in the future. If somebody emails me and it’s something I class to be urgent, I will pick up the phone and speak to them directly. I use this feature a lot to help avoid the above scenario. With Airmail, you can schedule the date/time an email leaves your Outbox. Alternatively, you can snooze the email so that it arrives back in your Inbox a week before the sale date.ĭo you send emails, only to receive a response almost instantaneously? That can be bad news because it means the recipient knows you are there! If they’ve responded in kind with a question then they expect a response straight away! We’ve all been there. You can, of course, put a date in the calendar, alerting you that it’s time to purchase those tickets. Say for example you receive an email about a band that’s playing next year, but the tickets don’t go on sale for a few months. You can push an email into the future, if it’s not something that you need to know about currently. However, as productivity is a very personal thing, I know many people who LOVE it so it’s only fair I mention it as it’s a big feature within Airmail. Snoozing Emails is something that, personally, I use very often. This is where Airmail displays a lot of power. There are also options for saving the email to PDF, Unsubscribing (great for newsletters and spam), Send to Calendar and many others. This means that when I’m working through my To Do List for the day and happen across this task, I don’t need to manually open up Airmail and look for the message – I simply click the link and away I go. Not only does this create an action in OmniFocus, it also pastes the text of the email in the Notes field, as well as a clickable link to the original message. If something needs to go to my Second Brain tool, or ToDo list because I need to action it later (in my case, OmniFocus), I press Enter. Quite often, I’ll find myself with ten or so emails in a row that just need archiving – it’s so quick just tapping the same key ten times! As I process and find an email I’d like to keep for the future, however don’t need to action, I either swipe left or press the left arrow key. You can see my basic setup on the screenshot above. Sometimes they need archiving, some would be better served in our Second Brain Tool whereas the majority belong nowhere else other than the Bin! Airmail allows you to configure either swipes or shortcuts for these actions. We all know what it’s like when we process our Inbox and find ourselves needing to take different actions on each item. Here, I’d just like to cover my five top tips for using Airmail and using it to help Keep Your Inbox At Zero Like a true Productivity Ninja. (It’s no secret that the native applications are somewhat dull to look at!) It’s a popular alternative to the stock Mail offering on both platforms, mainly owing to it’s highly customizable nature and gorgeous aesthetics. Airmail is an email application on both MacOS and iOS.
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